Namely Toolkit: Closing out 2022 and Ringing in 2023

This toolkit contains helpful resources to guide you through closing out 2022 and will help you set up 2023 for success!

 

Navigating year end doesn't have to be a challenge.

 

GETTING STARTED:

Working with Namely

Year-end is peak season for Namely, and most HR and Payroll professionals. Reading these articles will help you work effectively with our Service and Project Services teams.  

1. Namely Service Model - Re-acquaint yourself with our pod model so you're prepared to work with the Service team during peak season.

2. When to Call Namely Service for Payroll Related Inquiries - Help us help you! Review this article to identify the appropriate times to leverage our service phone line for assistance with payroll issues. 

3. Using the Project Services Catalog - Need some help from our Project Services team on an important year-end initiative? Read this article to learn how to submit a project in our catalog.

4. Year End Cut Off Dates for New Project Services - Manage your Q4 projects effectively by familiarizing yourself with important cut-off dates for new project services.

 

YEAR END TOOLKITS:

If you need to go deeper into a specific year-end topic, we've got you covered with robust toolkits on Open Enrollment, ACA Reporting, Year End Payroll and Tax.

 

1. Namely Toolkit: Open Enrollment - This toolkit is your one-stop-shop for everything related to Open Enrollment in Namely. Learn how to update your plans and carrier feeds, administer open enrollment, approve plans, audit your site and data, and resolve any errors you may come across.

2. Namely Toolkit: ACA Reporting - This toolkit contains all of the information you need to file ACA forms with the IRS in Namely, and will answer any questions you have around data updates, form access, and error and warning resolution. 

3. Namely Toolkit: Year End Payroll - Prepare to close out 2022 and set your 2023 up for success with our year-end payroll toolkit.

4. Namely Toolkit: Tax Services - This toolkit contains all of the information you need to handle tax collection, filing, and remittance in Namely. Learn how to register for state taxes and power of attorney and what to do with tax notices and variances.

5.  Namely Toolkit: Performance Management  - Learn how to manage performance in Namely. This toolkit will answer any questions you have from setting up review templates, to kicking off and managing review cycles.

6.  Namely Toolkit: Time Off - This toolkit contains all of the information you need to manage Time Off in Namely, and will answer any questions you have from configuring PTO and Holiday plans, making and managing time off requests, and more!

   

FREQUENTLY ASKED QUESTIONS:

How do I access Namely Payroll to retrieve past paystubs or W-2sas an inactive employee?	What is the recommended timeline toconfigure for an Open Enrollment?
How do I sign up for electronic delivery of my payroll documents (e.g., W-2 and 1095)?	How can I print my employees’ W-2s and1099s directly from Namely?
When are 1095-Cs available for employees?	How long does it take to receive a W-2c?

EMPLOYEE RESOURCE CENTER:

These resources can be shared with your employees to help guide them through the end of the year. 

1. View, Change, or Enroll in Benefits - This PDF provides a step by step walkthrough of the Enrollment Wizard and active benefits.  

2. Accessing 1095-C Forms - This article can be provided to your employees and explains how they can access their 1095-C forms.

3. Employee Guide to the Form W-2 - A complete guide to the Namely Form W-2 - explore frequently asked questions, code definitions and more! This guide can be shared with your employees to answer any common W-2 questions they may have.

4. Keeping Up With Your Tax Withholdings - Advises employees to perform a Paycheck Checkup to prevent tax issues come W-2 season.

5. Employee Data Verification Template - This PDF template letter guides employees to verify their own Employee Name, Address, and State/Local Withholding information and catch any mistakes before the end of the year. 

 

Do I need to participate in Open Enrollmentif I don't want to edit my plans?	Where can I go to see my W-4 and State tax elections?
How do I sign up for electronic delivery of my payroll documents (e.g., W-2 and 1095)?

ADDITIONAL RESOURCES:

Comply Database

The following content is available in our Comply Database platform. For more details, read: Namely Comply Database and Compliance Plus.

 

1. Time Off Policies - If you're looking to roll out a new time off policy - we've got you covered with helpful policy verbiage for all sorts of time off plans. 

2. Vacation Cash Out - Many companies pay their employees out for unused vacation pay - if you're considering doing so, this template can be added to your company handbook.  

3. State Employment Laws - Keep on top of the latest employment laws for each state as we head into 2021.

4. Payroll Taxes and Withholding - Our Comply Database has comprehensive guides to federal and state payroll taxes and withholding requirements.

5. An Introduction to Employee Benefits - Employee benefits play an increasingly important role in the lives of employees and their families and have a significant financial and administrative impact on a business organization. Most companies operate in an environment in which an educated work force has come to expect a comprehensive benefits program. Indeed, the absence of a program or an inadequate program can seriously hinder a company’s ability to attract and retain good personnel.

6. Annual Benefits Limits for 2019 and 2020 - This PDF provides IRS-mandated annual benefits limits for plans like HSAs, HDHPs, FSAs, Retirement Plans and more.  

7. Health Care Reform - ThinkHR focuses on the ACA provisions that affect employers and employer-sponsored health plans. As your one-stop guide, this site offers both quick facts and detailed summaries for each key provision, along with toolkits and resources for employers and their advisors, and links to federal sources for supporting documentation.  

8. Employer Reporting Requirements (Forms 1094-C and 1095-C) - Provides an overview of employer reporting requirements, and links to official guidance on both forms from the IRS.

 

Namely Blog

1. Protecting Employee Data During Tax Season - Whether it’s an insurance application, a W-4 form, or a photocopy of a driver’s license, your employees’ sensitive information needs to be protected - especially during this extended tax season as scams and refund theft increases.  

2. Calling the IRS? Read This First. - ‘Tis the season for tax notices and agency calls. While you might not be sending your tax agency a gift basket this year, it’s not uncommon to need to chat with them during the holidays. Here’s how to get the most out of these sometimes intimidating phone calls.

4. The Impact of Furloughs on Employee Benefits - COVID-19 and the subsequent changes to how we conduct business have drastically changed the world of work for people around the globe. These changes include daily updates and adjustments to how employers offer healthcare—not to mention the need to make difficult financial decisions to mitigate negative impacts on their business and employees.